Electronic document management (EDI, EDI electronic document interchange) is the exchange of documents in electronic format using a qualified electronic signature (QES). It covers both internal company processes and external interaction with partners and government agencies.
Types of electronic document management:
- Internal EDI - between the company's divisions and employees.
- External EDI - with contractors, partners, and authorities.
Ukrainian legislation equates electronic documents with QES to paper documents with a wet signature and seal. This makes it possible to digitize key business processes without losing their legal force.
Benefits of switching to electronic document management
External document flow
- Reduced costs for printing, courier delivery, and storage.
- Fast approval and signing of documents.
- Minimize errors and duplication of data.
- Secure storage and convenient archive.
- Improving partnerships.
Internal document management
- Transparency of business processes.
- Document processing history in any format (PDF, DOC, JPG, etc.).
- Automatic file search and classification.
- Abandonment of paper archives.
- Standardization of internal documentation.
- Reducing the human factor in processing.
Overview of electronic document management services in Ukraine
Companies can choose from a variety of software solutions to implement electronic document management. Below is a brief overview of popular EDI services available to Ukrainian businesses.
On time
One of the most popular Ukrainian e-document management services. Allows you to exchange primary documents, sign them with a digital signature, store them in an archive, and track their status. Supports integration with ERP, CRM and accounting systems.
MEDoc
Ukrainian software for exchanging tax and primary documents, maintaining an electronic archive, and submitting reports. It has the functionality of a complete document flow between contractors, as well as with the State Tax Service and other government agencies.
SOTA
A cloud-based platform for reporting and electronic document exchange designed for small and medium-sized businesses. It allows you to work without installing local software.
Paperless
A web-based platform for signing and managing electronic documents that focuses on corporate document management. It supports mass signing, integrations with accounting systems, contract templating, and more.
Signy
Cloud-based platform for signing electronic documents online. Simple interface, ability to create templates, track signature status.
Conclusion.
Electronic document management is not just a convenience, but a tool for improving business efficiency. It reduces costs, speeds up processes, reduces the risk of errors, and ensures transparent interaction both within the company and with counterparties.
Need advice on implementing EDI in your company?
ToDo specialists will help you choose a solution for your tasks and integrate it into your current accounting and document management system.
